Cohort Maintenance: Working with Attribute, Cohort, Advisor Codes
DRAFT–CURRENTLY being updated. 5/2019
Some academic programs, such as the ROOTS program, use codes to identify their students for tracking purposes. The following process associates each student with:
- A program Attribute Code
- A Cohort Code
- An Advisor Code
Programs that use this system have already had these codes created in Banner through their collaboration with the Student Support Systems Manager.
Code Type | to ADD a Student | to REMOVE a Student |
Attribute Code | SWPSATT | SWPSYRT (or SWPSYTT if just for 1 term) |
Cohort Code | SWPCADD | SWRCDRP |
Advisor Code | SWPADVI | SWPADVD |
To View a student’s attribute and cohort code = SGASADD
To View a student’s advisor = SGAADVR
Step 1: Associate the Student with Your Program’s Attribute Code
- From the Banner Main Menu, type SWPSATT, then press Enter on your keyboard.
- Click in the third block ("Parameter Values"), right side.
- On the right side (in the ‘Values’ column), enter the following information:
- Term Code (201201 for Winter 2012, 201202 for Spring 2012, etc.)
- Attribute Code for your program
- ID (Student’s G #. Make sure you capitalize the ‘G.’)
- To enter more than one G#: type in the first ID, then press the Insert Record icon to add a line. Next, type the Parameter or line number (03), then type in the second ID.
- Alternately, you can enter the name of a Population Selection -- use parameters 04--07 to specify the details and leave the ID field (Parameter 03) blank.
- Check the save parameters box and then press save.
- Go to Report Viewer and view your report (and verify that your student(s) attribute codes were successfully added to their record).
Step 2: Associate the Student with a Cohort Code
- From the main Banner menu, type SWPCADD, then press Enter on your keyboard.
- Click into the “Parameter Values” block.
- On the right side (in the ‘Values’ column), enter the following information:
- Term Code (201401 for Winter 2014, 201402 for Spring 2014, etc.)
- Cohort Code
- Student ID (Student’s G #. Make sure you capitalize the ‘G.’)
- Check the save parameters box and then press save.
- Go to Report Viewer and view your report (and verify that your student(s) cohort codes were successfully added to their record).
- Note: To associate a large group of students with a Cohort Code, you may want to use the Uploading Process to import G Numbers and run the Banner report GWRPOPR report. Next, run SGRCHRT to mark the students you uploaded with the correct cohort code.
Step 3: Associate the Student with the Correct Advisor
- From the main Banner menu, type SWPADVI, then press Enter on your keyboard.
- Click into the “Parameter Values” block.
- On the right side (in the ‘Values’ column), enter the following information:
- Term Code (201201 for Winter 2012, 201202 for Spring 2012, etc.)
- Advisor Code (each program has a code)
- Student ID(s) (Student’s G #. Make sure you capitalize the ‘G.’ You can add in more than 1 student ID at a time by using the Insert Record icon.)
- Advisor ID (Advisor’s G #.)
- Check the save parameters box and then press save.
- Go to Report Viewer and view your report (and verify that your student(s) advisor codes were successfully added to their record).
3/1/2017