This following is a summary of the Data Standards Section of PCC's Administrative Information Policies and Standards. Compliance with these rules for data entry will allow you and other users to query the system quickly with a minimum of frustration, and save the time and cost of correcting errors and removing "disallowed" characters from records.



Person Name Standards 
Type names in upper/lower case format, i.e., not all caps or all lower case. (correct = Joe Smith, not JOE SMITH or joe smith) NOTE: Some names are correctly spelled beginning with a lower case letter. For example: le France, de la Grousse, del Monte, l'Rouche. In this case, the rules for spaces and apostrophies (below) are applied, and the letter case construction is observed. (correct = leFrance, delaGrousse, delMonte, l'Rouche) 

Use hyphens to separate double last names if this is the format desired. Do not use hyphens if they are not present in your source information. 

Use of apostrophes is permitted where appropriate. (O'Leary) 

Do not use a period after initials . (correct = Joe R Smith not Joe R. Smith or J. R. Smith) 

Never use commas (,) in name fields. 

Omit spaces between parts of one name (correct = McDonald, not Mc Donald.) Spaces are permitted between multiple first or middle names. (correct = Mary Ann, not MaryAnn) 

Do not enter titles into the name field. (titles = Dr, Mrs, Mr) 

Do not enter suffixes into the name field. (suffixes = Jr, Sr, III.) 

If the first name is shown as a single letter, enter that letter followed by a space followed by the middle name, in the first name field. Enter nothing in the middle name field. (correct = R John in the first name field with nothing in the middle name field, not R in the first name field and John in the middle name field.) 

If the person uses only one name (example: Cher), enter a period (.) in the first name field, and the single name in the last name field.

If you have a situation or question which is not covered here, please contact the Data Custodian for your area. 

Back to Table of Contents 


Non-Person Name Standards 
Type company or organization names in upper/lower case format, i.e., not all caps or lower case. (correct = Aardvark Printing, not aardvark printing or AARDVARK PRINTING.) Use hyphens to separate double names if this is the format desired. Do not use hyphens if they are not present in your source information. (Sicklemeyer-Haynes Company would be input as it appears. Do not omit the hyphen. However, don't add a hyphen when it is not part of the official company name) 

Use of apostrophes is permitted where appropriate. (O'Connor Construction.) 

Do not use a period after initials. (correct = F Lee Bailey Firm, not F. Lee Bailey Firm.) 

Never use commas (,) or pound/number signs (#) or ampersands (&) . (correct = Russel Block and Heaver Co, not Russel, Block, & Heaver, Co.) 

Omit spaces between parts of one name (correct = McDonald's, not Mc Donald's.) Spaces are permitted between multiple first or middle names. (correct = Sally Lou's Cleaners) 

If you have a situation or question which is not covered here, please contact the Data Custodian for your area. 

Back to Table of Contents

 

Address Standards 
Be sure to check that the city automatically defaulted for the zip you enter is that same as the source you are using to create the address.

Do not use number signs (#) or the abbreviation No (for Number) in any address. Use one of these Post Office approved abbreviations:

NameAbbreviation
NameAbbreviation
NameAbbreviation
ApartmentApt
AvenueAve
BoulevardBlvd
BuildingBldg
CenterCtr
CircleCir
CourtCt
CreekCrk
DriveDr
LaneLn LowerLowr RoomRm
SlipSlip SpaceSpc StreetSt
SuiteSte TerraceTer UnitUnit
UpperUppr WayWy   

Do not use periods (.) in any address. (correct = PO Box 105, Apt 105, SW, NW, NE, SE, not P.O. Box 105, Apt. 105, N.E., S.W., etc) 

Do not use commas (,) in any address. Separate sections of an address with a single space. (correct = 123 NE Main Apt 6 not 123 NE Main Street, Apt 6) 

Always capitalize compass direction without spaces. (correct = SW, not Sw or S W)

Back to Table of Contents

PCC Campus Addresses

These abbreviations for PCC Campuses and Buildings should be used in all printed or electronic publications including the staff directory (PWASTAF & PPAIDEN) and the printed and online schedules (SSASECT & SWACONT):

CASCADE CAMPUS BUILDING CODES
Site CodeBanner Bldg CodeBuilding Description
CACAGYMCascade Gym
CAJHJackson Hall
CAMAHBMoriarty Arts Humanities Bldg
CAPSEBPublic Service Education Bldg
CATHTerrell Hall
CASCStudent Center
CASSBStudent Services Bldg
CATEBTechnology Education Building
CLIMB CENTER BUILDING CODE
Site CodeBanner Bldg CodeBuilding Description
CPCLIMBCLIMB Center
DOWNTOWN BUILDING CODE
Site CodeBanner Bldg CodeBuilding Description
DCDCDowntown Center
HILLSBORO CENTER BUILDING CODE
Site CodeBanner Bldg CodeBuilding Description
HCHCHillsboro Center
 
NEWBERG CENTER BUILDING CODE
Site CodeBanner Bldg CodeBuilding Description
NECNCCNewberg Center (at Chehalem Ctr)
(When the new PCC facility is completed in 2011, NCC building code will change to NEC)
PMWTC BUILDING CODES
Site CodeBanner Bldg CodeBuilding Description
PMCPMWTC1Portland Metropolitan WTC 1
PMCPMWTC2Portland Metropolitan WTC 2
 
ROCK CREEK CAMPUS BUILDING CODES
Site CodeBanner Bldg CodeBuilding Description
RCBLDG1BLDG 1
RCBLDG2BLDG 2
RCBLDG3BLDG 3
RCBLDG4BLDG 4
RCBLDG5BLDG 5
RCBLDG6Aviation Hanger
RCBLDG7BLDG7
RCBLDG9BLDG 9
SOUTHEAST CENTER BUILDING CODES
Site CodeBanner Bldg CodeBuilding Description
SESCOTTMt Scott Hall
SETABORMt Tabor Hall
SYLVANIA CAMPUS BUILDING CODES
Site CodeBanner Bldg CodeBuilding Description
SYAMAutomotive Metals
SYCCAmo De Bernardis College Ctr
SYCTCommunications Technology
SYHTHealth Technology
SYLIBSylvania Library
SYPACPerforming Arts Center
SYSCBSouth Classroom Bldg
SYSSSocial Science
SYSTScience Technology
SYTCBTechnology Classroom Building
WILLOW CREEK CENTER BUILDING CODE
Site CodeBanner Bldg CodeBuilding Description
WCCWCCWillow Creek Center



If you have a situation or question which is not covered here, please contact the Data Custodian for your area. 

Phone Number Standards

Always enter the area code for every phone number even if it is a local phone number.

Name & ID Change Policy

The Following conventions govern which office makes ID and Name Changes in Banner™:
 

If the PERSON is...THEN...
an employee or employment applicant other than a student employeeHuman resources makes the change
a Student and not a "Regular" EmployeeStudent Records or Registration makes the change
a Student Applicant, not an Active Student or Student EmployeeAdmissions makes the change
a Financial Aid Applicant and not any of the abovenever make that change - must be a Student Applicant first (see above)
a vendor and not an Employee and not a StudentPurchasing makes the change
A report will be run and distributed to the offices above recording name and ID changes made in the prior month.