General Things to Know:

  • What is your role as CCOG Committee Chair?
    • As the CCOG Committee Chair you are the organizer. You need to understand your responsibilities as outlined through this document which include, but are not limited to, organizing meetings, updating courseleaf, updating the Spaces Page, communicating with publishers, and presenting any motions to change the CCOG(s) or change the textbook that the committee decides on.
      • Certain committee activities will be reported to the SAC during a SAC meeting, some will be posted to the Spaces Page, and others will be included in the FYI Flyer. Contact your SAC chair if you are uncertain of how to report your activity.
      • Most major motions that the committee would like passed will be made during presentation at the SAC meetings. However, minor changes may potentially be made in the consent agenda for the SAC meeting. Talk to your SAC chair if you are unsure which is appropriate for the change you are making.
    • It is NOT the role of the CCOG Committee Chair to push their own agenda within the CCOG Committee or to represent their own ideas when presenting to SAC. You are the spokesperson and organizer of the committee, not the decision maker.
  • What is the Spaces Page?
  • You should familiarize yourself with the following pages explaining the Course Revision Process and the Curriculum Committee’s meeting schedule:
  • You’ll need to be familiar with courseleaf, which is the course management tool you can find under Faculty in my.pcc.edu

 

Timeline:

  • CCOG Committees are formed at the Winter SAC Meeting
  • You should start your work on CCOG revisions right away!
  • You’ll generally want the changes to the CCOG to go into effect starting in the Fall a year and a half after the committee is formed.
    • Any revisions to the CCOG which require curriculum committee and college approval (see courseleaf) need to be submitted in courseleaf as early as November in order to be approved in time to be included in the following fall catalog but you may have until February depending on the specific situation.
      • Once revisions have been submitted for approval by the curriculum committee you will be unable to make any edits in courseleaf for about six months! Plan ahead!
    • Revisions to the CCOG which only require SAC approval may be submitted during the month of May to be in place online for Fall term.  If there is a situation where you have additional changes to be made after the May deadline you may have the option to do so during the “Final Revision and Editing of Catalog” timeline which occurs in the July before the fall which the catalog is being published for. However, it is recommended that you have any changes submitted well before this point.
      • Because of the bold point above, it is recommended that you submit all changes to the CCOG, whether they need curriculum committee and college approval or only SAC approval, after the fall SAC meeting if at all possible. This should ensure that your submissions should be completely resolved by June and courseleaf should be unlocked so you can make any emergency edits that are necessary.

 

Making CCOG Revisions:

  • If any Curriculum Committee Approval Field is being modified (D&O, title, modality, credits, etc.) please send the CCOG to the representative(s) of the Math SAC that are on the Curriculum Committee for review before sending out to the whole SAC and be sure to allow at least several days editing time.
  • You should prepare your revisions in the document editing software of your choice. Some people make the edits in courseleaf, some in Word, and some in Google Docs. This is up to your discretion and feel free to ask those with experience their ideas.
  • Look over the Course Development Overview page at: http://www.pcc.edu/resources/academic/eac/curriculum/CourseDevelopmentOverview.html
  • Go through the course revision process page at: http://www.pcc.edu/resources/academic/eac/curriculum/CourseDevelopmentRevision.html
  • Familiarize yourself with the Curriculum Style Guide which can be found at: http://www.pcc.edu/resources/academic/eac/curriculum/documents/16-17CurriculumStyleGuideFinal.pdf
  • This page on writing course outcomes is helpful: http://www.pcc.edu/resources/academic/eac/curriculum/WritingCourseOutcomes.html
  • The addendums in the CCOGs are, historically, intended for the instructor to clarify points on format, timing, or other general understanding about the course from the committee. Look at other CCOGs to see examples. You do have more freedom in the addendums than in the other sections. Addendums are NOT required!
  • It is recommended that the committee create or delegate a sample HW, create supplements, mymathlab shell, calendar, etc. to guide future instructors.
    • Course Supplements should include explanations, examples, and exercises which go over content which is not included in the textbook. You may want to wait to address the supplement until after the textbook has been chosen.
  • Look to members of your committee with experience revising CCOGs for help, don’t be afraid to talk to your SAC chairs or department chairs with question. Also, the chair of the curriculum committee and the curriculum coordinator will be great resources for clarifying formatting of the CCOG. You can find out who the curriculum committee chair and the curriculum coordinator are at: https://www.pcc.edu/resources/academic/eac/curriculum/curriculum-committee/members.html

Submitting CCOG Revisions:

  • Email the SAC with the revisions you will be proposing a week before the SAC meeting so that people can review what you’ve done.
  • You will then present your changes at the SAC meeting and motion for the SAC to approve  the changes after discussion and any last minute revisions are made. Have your changes ready to present on the projector and have the motion typed up and ready to put on the screen.
  • You will then need to submit your changes in courseleaf. Check out the following pages for help with courseleaf:
  • Once the revisions have been submitted they need to go through approval by the SAC chair and the SAC liaison at the very least. If changes have been made to the sections which require curriculum and college approval then after being approved by the SAC chair and SAC liaison they will then need approval from the curriculum office, the curriculum committee chair, the dean of academic affairs, and the VP of academic affairs. Don’t worry, this is all automated in courseleaf and you can see the workflow by going to the course in courseleaf.
  • Once everything has been approved the course will again be available for editing in courseleaf.

Textbook Responsibilities:

  • Know the Textbook Ordering Deadlines
    • These are much earlier than you would expect.  For Fall Term, the deadline is usually in early May.
  • Ask committee for book suggestions.
    • Look at the price of current book via publisher
    • Think like a barterer!
    • Chair is primary for finding book possibilities so while you may ask the committee for suggestions, it really lands on you to ensure that all possibilities have been explored.
    • Ask your department chair for suggestions on where to look.
  • Contact Publishers and request textbooks that fall within the scope of PCC preferences.
    • Verify that a required book works for all class formats.
      • Check with online instructors about needed materials to make a switch. It takes longer and more effort to change things in an online course. Be aware.
      • Check if there is an associated homework platform for a textbook. Verify that this homework platform is viable for students with disabilities and/or make sure that an equivalent and accessible option is available.
      • For help checking materials for accessibility, consider contacting the publisher or Disability Services.
  • Considering an OER:
    • Open Education Resources can be considered as a way to reduce the cost of materials for a student.
    • Support and information about OERS can be found here: http://www.pcc.edu/library/services/faculty-services/oer/
    • Some instructors like to teach from a printed copy of an OER. As such, it’s a good idea to look into the logistics of obtaining free copies if possible. In some cases, they can be requested via an online survey. In other cases, you may have to directly contact someone.
  • Following Up on Textbooks:
    • Verify that the book is being bundled with the appropriate materials.
    • Work with the publisher to ensure instructor editions are sent to each campus and that student editions are sent to the libraries.
    • Contact the bookstore and let them know of the changes so they will be able to stock the chosen text.
    • Verify that the price is as quoted.
    • Verify that the edition is correct.
    • After the committee has selected a text, books that were sent to you to look at from the publishers may be sent back or donated to other organizations.

Follow Up Responsibilities:

  • As chair, you will need to follow up on pricing in coming terms and announce any changes that occur.                 
  • At the end of the year you will be asked by the SAC Chair to submit a Committee Activity Report form which will be added to the Spaces Page
  • You may be contacted by members of the SAC to answer questions on interpretation of the CCOG. You should include the entire committee in these conversations. Since the committee is no longer in session at this point, some may not participate in the conversation, but most will appreciate their voice being heard.
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