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Templates for Assessment Reporting

Assessment Process

Assessment Resources

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Assessment Reporting Templates and Process

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Templates for Assessment Reporting

See Assessment Process & Due Dates for more information on which ones to complete in 2018-2019

CTE

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CTE Templates

  • CTE Customized Multi-Year Plan and (MYP) - custom templates will be sent to CTE SAC chairs in October
  • CTE Customized Summary Data Report (SDR) - this add-on to the customized MYPs will be sent to all CTE SAC chairs September 21, 2018) Didn't get yours, or can't find it? Contact Susan Wilson, swilson@pcc.edu
  • Yet-to-be-developed form for Reporting Degree & Certificate Focal Outcome
  • Summer 2019 Peer Reviewer's Critique Form (still under construction–check back later this year)

LDC-DE

  • LDC-DE Assessment Plan (and Report) Form for an initial (first round) assessment
  • LDC-DE Reassessment Plan (and Report) Form when the SAC is reassessing an outcome following changes to teaching or curriculum (aka "closing the loop"). If changes have been made to the assessment tools (e.g., exams, rubrics, etc.), use the LAC Assessment Report Form as this is a new initial assessment.
  • Year 2 "All-In" Report 2018-2019 (under development) - a spring report required of LDC-DE SACs that did "All-In" last year and need to report findings of results analysis
  • Summer 2019 Peer Reviewer's Critique Form (still under construction–check back later this year)

LDC-DE Help Guides

Integration Year Pilot project: In 2021-2022, the LAC has developed a pilot project - this would be in lieu of an annual assessment project (not in addition to) for those SACs that submit a proposal (see first two questions in the Template below) by November 5, 2021. See additional informational materials below if you are interested in the pilot integration project.

  • Overview document: This short introduction to the integration year offers context for the intention of the integration year, as well as some basics around the process.
  • Slides with links from an information session held on October 18, 2021.
  • Brief video recording of the October 18 session. We only recorded the presentation portion of the session and kept Q&A out of the recording. We will provide some FAQ here soon.
  • PILOT Integration Year Report Template

LDC-DE Templates

Integration Year Pilot project: In 2021-2022, the LAC has developed a pilot project - this would be in lieu of an annual assessment project (not in addition to) for those SACs that submit a proposal (see first two questions in the Template below) by November 5, 2021. See additional informational materials below if you are interested in the pilot integration project.

  • Overview document: This short introduction to the integration year offers context for the intention of the integration year, as well as some basics around the process.
  • Slides with links from an information session held on October 18, 2021.
  • Brief video recording of the October 18 session. We only recorded the presentation portion of the session and kept Q&A out of the recording. We will provide some FAQ here soon.
  • PILOT Integration Year Report Template

Help and Resources

DSAC Rubrics

Assessment Process & Due Dates

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2021-

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2022 CTE Expectations

CTE SACs will assess a portion of their degree and certificate* outcomes every year as outlined on in their newly- customized Multi-Year PlanPlans (MYP), and will report summary data for those. Then, each (on SDR) for all assessments conducted, including focal outcome and outcomes partially- or fully-assessed via TSAs. Each SAC will select one of the outcomes assessed in 2018-19 from the SDR and provide a more detailed report of their process and findings on a soon-to-be-developed Focal Outcome assessment form. In addition, Perkins-funded programs will continue to submit Technical Skill Attainment (TSA) results at year's end. For more information on TSAs, go to: https://www.pcc.edu/resources/academic/TSA-TechnicalSkillAssessments.html

CTE Process

Overview

CTE SACs directly assess their Degree and Certificate Outcomes.

NEW! This year, CTE SACs are filling out a new template that serves as a combo Multi-Year Plan (MYP) and Summary Data Report (SDR). The MYP portion will account for all degree and certificate outcomes and the timeline for assessing each. Technical Skills Attainments (TSAs) must be submitted still for Perkins-funded programs (more on this below), but, in addition to the state reporting requirement, SACs will use the SDR portion of the new template to provide summary data for all outcomes assessed this year. Last, the SACs will pick one of this year’s assessed outcomes (focal assessment) and describe the process and results of that assessment using another new template (currently under development). 

Summative Assessments and TSAs

CTE SACs are responsible for conducting summative assessments of all degrees and certificates within a three-year cycle (according to their Multi-Year Plan). Programs receiving federal Perkins funds also must conduct Technical Skill Attainment (TSA) assessments annually. The TSA reports must be filed with PCC's Institutional Effectiveness Office with a copy provided to Dr. Kendra Cawley in Academic Affairs each July.

Focal Assessments

Each year, SACs select one of the degree and certificate outcomes assessed that year as their 'focal outcome' and report to the LAC on the assessment process and the results. A focal assessment has two parts, which can be performed in separate calendar years:

      1. The assessment phase: An initial assessment from which the SAC decides on appropriate responses to the findings; followed by...
      2. The reassessment phase: A follow-up assessment that explores the effectiveness of the SAC's response to the initial assessment.
Due Dates for CTE

November 26, 2018:

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the CTE Annual Assessment Report (form to be linked above). The assessment phase is the initial assessment from which the SAC decides on appropriate responses to the findings, followed by the reassessment phase, which measures the effectiveness of the SAC's response to the initial assessment and, ideally, 'closes the loop.'

CTE assessment coaches can give guidance on filling out the MYP, the SDR, and the LAC focal outcome reporting template.

*The outcomes of all certificates one-year in length or longer, and all degrees, are to be assessed with some regularity. The exception is a department that has no full-year certificates or degrees; in that case, they need to assess the outcomes of their less-than-one-year certificate(s).

Due Dates for CTE 

November 30, 2021, submit to learningassessment@pcc.edu:

      • Completed 'green' portion of the SAC's own Multi-Year Plan (starting on Row 5 and filling in Column E forward)

June 17, 201924, 2022, submit to learningassessment@pcc.edu:

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      • Complete the Completed 'blue' Summary Data portion of SAC's own Multi-Year Plan
      • Complete the separate "Yet to be named" form highlighting the process and results of one of the year's assessed degree and certificate outcomes

Submit the above plans and reports to: learningassessment@pcc.edu

July 31, 2019:

      • Report required TSA data to Institutional Effectiveness and to Kendra Cawley

Back to Templates

      • for all outcomes assessed this year
      • Completed CTE Annual Assessment Report and pertinent appendices. These documents will be posted to the public side of Spaces. Please refrain from including the names/IDs of students in, or the faculty teaching, the classes assessed. 

Back to Templates

2021-2022 LDC-DE Expectations

LDC-DE SACs conduct and report on one assessment project. SACs are free to assess or reassess outcomes of their choosing. The LAC suggests that the SACs ought to focus on either course-level or program-level outcomes, and, when possible, to focus on highly-enrolled courses. To be clear, LDC SACs no longer have to assess the core outcomes.

SACs are responsible for collecting student artifacts, norming the faculty evaluators, evaluating the artifacts, and, ultimately, analyzing the results of this year's assessment. There is no SAC-level "All-In" project in 2018-19.

LDC-DE

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LDC-DE assessment planning and reporting happens in two phases. For first-time assessments, each SAC will complete the planning portion of the Assessment template in the fall and the end-of-year report (the latter portion of the template) in the spring. When conducting a follow-up assessment (assessing for improvement), SACs will fill out the Reassessment template--with the planning portion still due in the fall and the results portion due in the spring.

SACs are responsible for collecting student artifacts, norming the faculty evaluators, evaluating the artifacts, and, ultimately, analyzing the results of this year's assessment.

Due Dates for LDC

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-DE

November 26, 2018: Planning sections 30, 2021, submit to learningassessment@pcc.edu:

      • Planning section of the LAC Assessment/Reassessment

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      • Use the LAC Assessment Report Form for an initial (first round) assessment, or
      • Use the LAC Reassessment Report Form when the SAC is reassessing an outcome after making changes to teaching or curriculum (aka "closing the loop"). If changes have been made to the assessment tools (e.g., exams, rubrics, etc.), use the LAC Assessment Report Form as this is a new initial assessment.

June 17, 2019: Assessment findings

      • For this year's project: Complete the second half of the Assessment Plan/Report Form or the Reassessment Plan/Report Form and make corrections, if any, to the planning sections submitted in the falltemplate...

June 24, 2022: Assessment findings to be submitted to learningassessment@pcc.edu.

      • Completed LAC Assessment/Reassessment template (second half of the template submitted in the fall) describing the process and results of this year's assessment and pertinent appendices. These documents will be posted to the public side of Spaces. Please refrain from including the names/IDs of students in, or the faculty teaching, the classes assessed. 
      • If any changes were made to your project, please correct the planning portion of the document before submitting. This may include changes in process and/or completing information that wasn't decided on or available when the planning section of the report was due.

Back to Templates

For

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Submit ALL completed plans and reports to: learningassessment@pcc.edu

Back to Templates

CTE and LDC SACs doing Pilot Integration Year process

  • Proposal due by November 5, 2021 (this entails answering the first two questions on the report template linked above).
  • Response and feedback to proposal from Academic Affairs received  by November 10, 2021. This will help you decide whether or not to move forward with an Integration Project.
  • Plan section due by December 10, 2021. This is the first half of the Integration Year Report Template. Note this is after the APU/ADU is due. Respond to questions 3A. Assessment Reports with information you will include in your plan.
  • Full report due by June 24, 2021. This is the second half of the Integration Year Report Template.

To submit each phase of the report, please email it to learningassessment@pcc.edu

Summer Peer Review

At the end of each academic year, all completed assessment reports are reviewed by expert faculty peer reviewers, many of which are current members of the Learning Assessment Council. Over the summer the peer reviewers look at the plans, reports, summary data (where appropriate), and other documents submitted by their assigned SACs and critique them using a standard rubric. When the feedback forms have been completed, they are saved as PDFs and made available in September to the respective SACs. This feedback is available to SAC members in a different section of PCC's Spaces. Questions about peer review feedback? Contact Nora StevensSara Robertson, LAC Chair, norasara.stevens@pccrobertson@pcc.edu.  

Assessment Resources

Funds for Part-Time Faculty

Each SAC is entitled to up to 10 hours per academic year of paid compensation, at the College's special projects rate, for assessment work carried out by part-time faculty. The funds can be paid to a single person or divided between multiple people working to support their SAC's assessment efforts.

To secure compensation, SAC chairs must contact their SAC's administrative liaison with the G number of the faculty member(s) carrying out the work . SAC chairs are responsible for designating and the number of hours to be compensated. If a SAC chair is unsure of who their dean liaison is, please contact Susan Wilson in Academic Affairs: swilson@pcc.edu or 971-722-4555.each is to be paid (not to exceed 10 collective hours, of course). 

Assessment Coaching

The PCC Learning Assessment Council (LAC) provides free year-round assessment coaching to all SACs.

LDC-DE Coaching assignments Coaches will be available soonin the fall. If you would like to be connected to an assessment coach or have any questions, please contact one of the following individuals:

    Susan Wilson
  • Nichole Reding-Hoffart, Academic Support
    • Coordinator and LAC coach, swilson@pcc.edu,
  • Specialist, 971-722-4555
    • Chris Brooks, LAC Vice-Chair 2018-2019, christopher.brooks3@pcc
  • , nichole.reding@pcc.edu

CTE Coaches have been assigned for 2018-2019 and all SACs have been given their coaches' contact information. will be assigned in the fall.

General Education and signature assignment coaching is also available through the LAC. If you would like some support in developing your signature assignments, please contact:

Professional Development Opportunities 

**LAC Learning Outcome Assessment Class

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Meets most Fridays, starting Week 2 of fall term, 10:00 to 11:50 a.m. Registration is first-come, first-served. 2018 course and registration details: TBA.  

This class is ideal for faculty involved in program/discipline assessment through their SAC or for those who want to explore the heart of the biggest mystery in higher ed today. It is intended for PCC full-time and adjunct faculty members.

Here are a few of the topics:

    • How does grading in my class differ from assessing at the program/discipline level?
    • What are the pressures on higher education that are driving changes in accreditation regarding assessment and accountability? How are PCC and other institutions responding? What is happening internationally?
    • What does a quality assessment process at the program/discipline-level look like at PCC (i.e., sample size, norming, direct/indirect, full-time and part-time faculty participation, signature assignments, exam, portfolio, rubrics, checklists, trending, LDC-DE and CTE concerns, etc.)?

Expectations of participants:

      • Attendance at all or most of the classes
      • Presentation of an assessment activity at the end of the course that could be used in your SAC, or in your class, that addresses one or more of the core outcomes
      • (Optional): Directed readings outside of class--one to two hours per week.

Courses offered through PCC's Center for Careers in Education

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Learning Assessment at PCC online course modules: https://tinyurl.com/pcclearningassessment

The first four modules are now ready for you! These include:

  • an Assessment 101 style introductory and fundamentals of assessment course
  • an introduction to PCC General Education Assessment
  • an introduction to transparent assignment design
  • a "how to" for developing signature assignments for General Education courses

The LAC is currently working on several more modules of the Learning Assessment Tutorial. Stay tuned for more great learning opportunities.

SAC Resources Page

This Spaces page is full of links to useful documents, presentations, and videos, many of which relate to assessment. SAC Resources Page

LAC Presentation: Assessment at PCC: These PP slides went along with a presentation by Magda D'Angelis Morris in Fall 2020, connecting the various places in which learning assessment is discussed and implemented throughout PCC.

Upcoming Conferences 

Library Resources

Other Assessment Resources and Rubrics:

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Learning Assessment Blog

Library Resources

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Assessment Resources and Rubrics:

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