- Entered by: Your first and last name and phone number extension.
- Entered for: The person's name who is requesting this transaction and their phone number extension.
- Describe the rationale or college purpose of this purchase in detail; Who, What, When, Where, Why. If you have received the authorization from Central Distribution Services to have your order shipped directly to another campus address other than Central Distribution, document the specific details here.
- Click Save and Exit to return to the Completion Page.
(The information entered into Document Text is only visable to PCC personnel).
If your purchase is between $10,000 and $150,000 it must have evidence of competition and requires 3 Quotes including MWBE (Minority and Women Business Enterprise). Add the following information in Document Text (not Item Text).
1. Each Vendor Name,
2. Contact Person's name, phone number and email address
3. Quoted amount for total (not quotes for individual items)
4. Add the compelling rationale including the business value to the college that supports the chosen vendor after entering their information.
Click on TOOLS and select Print Summary under Options. The Document Summary will then be sent to the Report Viewer.
In the Report Viewer, look for FWRPOSU and open in the P Portrait format. Click on the White X to exit the summary and return to the Completion Page.
Complete: Click the Complete button on the lower left hand corner of the page. Now the transaction will forward to your managers queue for approval.
Send paperwork to Purchasing DC 2nd Floor (make photocopies of your Vendor Invoice or itemized receipts and attach to your Document Summaries. Keep 1 set for your records. If you forget to print a summary before completing FWAINVE, you can go to FWISUMP to print a copy.
- To track the approval process, go to FOIDOCH, FWLOOKV.
- Once it has been approved, track the balance of the PO in FGIENCD.
the Complete button on the lower left hand corner of the page.
- If you wish to place the Requisition on hold and come back to it later, click the "In Process" button.
To Charge to More Than One FOAP by Percentage or Exact Amount: