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PeopleNameStandards
PeopleNameStandards
Person Name Standards 
Type names in upper/lower case format, i.e., not all caps or all lower case. (correct = Joe Smith, not JOE SMITH or joe smith) NOTE: Some names are correctly spelled beginning with a lower case letter. For example: le France, de la Grousse, del Monte, l'Rouche. In this case, the rules for spaces and apostrophies (below) are applied, and the letter case construction is observed. (correct = leFrance, delaGrousse, delMonte, l'Rouche) 

Use hyphens to separate double last names if this is the format desired. Do not use hyphens if they are not present in your source information. 

Use of apostrophes is permitted where appropriate. (O'Leary) 

Do not use a period after initials . (correct = Joe R Smith not Joe R. Smith or J. R. Smith) 

Never use commas (,) in name fields. 

Omit spaces between parts of one name (correct = McDonald, not Mc Donald.) Spaces are permitted between multiple first or middle names. (correct = Mary Ann, not MaryAnn) 

Do not enter titles into the name field. (titles = Dr, Mrs, Mr) 

Do not enter suffixes into the name field. (suffixes = Jr, Sr, III.) 

If the first name is shown as a single letter, enter that letter followed by a space followed by the middle name, in the first name field. Enter nothing in the middle name field. (correct = R John in the first name field with nothing in the middle name field, not R in the first name field and John in the middle name field.) 

If the person uses only one name (example: Cher), enter a period (.) in the first name field, and the single name in the last name field.

If you have a situation or question which is not covered here, please contact the Data Custodian for your area. 

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NonPersonNameStandards
NonPersonNameStandards
Non-Person Name Standards
 
Type company or organization names in upper/lower case format, i.e., not all caps or lower case. (correct = Aardvark Printing, not aardvark printing or AARDVARK PRINTING.) Use hyphens to separate double names if this is the format desired. Do not use hyphens if they are not present in your source information. (Sicklemeyer-Haynes Company would be input as it appears. Do not omit the hyphen. However, don't add a hyphen when it is not part of the official company name) 

Use of apostrophes is permitted where appropriate. (O'Connor Construction.) 

Do not use a period after initials. (correct = F Lee Bailey Firm, not F. Lee Bailey Firm.) 

Never use commas (,) or pound/number signs (#) or ampersands (&) . (correct = Russel Block and Heaver Co, not Russel, Block, & Heaver, Co.) 

Omit spaces between parts of one name (correct = McDonald's, not Mc Donald's.) Spaces are permitted between multiple first or middle names. (correct = Sally Lou's Cleaners) 

If you have a situation or question which is not covered here, please contact the Data Custodian for your area. 

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AddressStandards
AddressStandards
Address Standards 
Be sure to check that the city automatically defaulted for the zip you enter is that same as the source you are using to create the address.

Do not use number signs (#) or the abbreviation No (for Number) in any address. Use one of these Post Office approved abbreviations:

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Do not use periods (.) in any address. (correct = PO Box 105, Apt 105, SW, NW, NE, SE, not P.O. Box 105, Apt. 105, N.E., S.W., etc) 

Do not use commas (,) in any address. Separate sections of an address with a single space. (correct = 123 NE Main Apt 6 not 123 NE Main Street, Apt 6) 

Always capitalize compass direction without spaces. (correct = SW, not Sw or S W)

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PCCCampusAddresses
PCCCampusAddresses
PCC Campus Addresses

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