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Templates for Assessment Reporting

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Assessment

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Assessment Process

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Templates for Assessment Reporting

See special message at Assessment Process & Due Dates for more information on which ones to complete in 2018-2019

 

CTE

  • NEW! CTE Customized Multi-Year Plan and Summary Data Report (sent to all CTE SAC chairs September 21, 2018) Didn't get yours, or can't find it? Contact Susan Wilson, swilson@pcc.edu
  • Yet-to-be-Developed Form for Reporting Degree & Certificate Focal Outcome
  • Summer 2019 Peer Reviewer's Critique Form (still under construction–check back later this year)

LDC-DE

  • LDC-DE Assessment Plan (and Report) Form for a first-round assessment
  • LDC-DE Reassessment Plan (and Report) Form for a "closing the loop" assessment – traditional or "All-In"
  • Year 1 "All-In" Participation Template 2018-2019Year 2 "All-In" Report 2018-2019 (under development) - a spring report required of LDC-DE SACs that did "All-In" last year but and are not closing the loop on that project in 2018-19
  • LDC Multi-Year Plan (optional due to ongoing Outcomes/Gen Ed inquiry)
  • Summer 2019 Peer Reviewer's Critique Form (still under construction–check back later this year)

Proceed with Caution! Important Updates in Progress as of 9/24/2018! 

Most of the links, templates, and information are expected to change.

Help Guides

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LDC-DE Help Guides

Proceed with Caution! Important Updates in Progress as of 9/24/2018! 

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DSAC Rubrics

Proceed with Caution! Important Updates in Progress as of 9/24/2018! 


Links, templates, and information are

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subject to change.

Assessment Process & Due Dates

What forms does your SAC need to complete this year?

Please read through all of the options, as some SACs will need to complete more than one form:

1) Did your SAC participate in "All-In" last year and are you planning to analyze the scores this year? If yes, you will need to report your findings in Spring 2019 on the Year 2 "All-In Report" (template will be available by late winter). This is required in addition to any new assessment conducted this year, whether All-In or traditional.

and/or

2) Did your SAC participate in "All-In" last year or the MSC before that, and are you ready to close the loop with a reassessment this year? If yes, you may use the newly-revised LDC-DE Reassessment Plan and Report Form) to describe your plan of attack.

 
and/or
 

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 and/or
 
4) Is your SAC doing a traditional assessment this year (not All-In)? If so, please complete the planning portion of the Assessment Report Form (ARF) or Reassessment Report Form (RRF) this fall and the reporting portion in Spring 2019.

Proceed with Caution! Important Updates in Progress as of 9/24/2018! 

Most of the links, templates, and information are expected to change.

2018-2019 CTE Expectations

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2017-2018 LDC-DE Expectations

In General

LDC-DE assessment planning and reporting happens in two phases. For new assessments, each SAC will complete the planning portion of the Assessment template in the fall and the end-of-year report (the latter portion of the template) in the spring. When conducting a follow-up assessment (assessing for improvement), SACs will fill out the Reassessment template--with the planning portion still due in the fall and the results portion due in the spring.

Traditional

LDC-DE SACs conduct and report on one assessment project. SACs may assess/reassess an exploratory outcome or assess/reassess one of the existing Core Outcomes.

Or,

"All-In DSAC"

DSAC faculty assess one of the 'pilot' General Education Discipline Area outcomes using the corresponding rubric, or assess (or reassess) Cultural Literacy using its associated rubric. SACs planning to do a large-scale assessment of 12 or more sections may participate in PCC's 2018-19 "All-In" internal assessment project. "All-In" ideally involves one course with 10 or more winter sections participating plus at least 2 sections of at least one additional course in the discipline (high-enrolling courses tend to offer more representative student demographics), OR 12 sections of different courses are acceptable for SACs that do not have that many sections of the same course. Student artifacts will be collected winter term only this year. All-in SACs may assess using any of:

Proceed with Caution! Important Updates in Progress as of 9/24/2018! 

Most of the links, templates, and information are expected to change.

CTE Process

General

CTE SACs directly assess their Degree and Certificate Outcomes. And, because those same program outcomes have been mapped to PCC's institutional outcomes, aka Core Outcomes, the Core Outcomes are assessed indirectly.

Summative Assessments and TSAs

CTE SACs are responsible for conducting summative assessments of all degrees and certificates within a two-year cycle (according to their Multi-Year Plan). Programs receiving federal Perkins funds must file state-mandated annual summary data reports, called Technical Skills Attainments (TSAs), every June. The TSA reports must be filed with PCC's Institutional Effectiveness Office with a copy provided to Dr. Kendra Cawley in Academic Affairs. SACs whose programs are not fully assessed via TSAs must complete the LAC's Summary Data Report (SDR) along with their Assessment or Reassessment report, explained below.

Focal Assessments

Additionally each year, every CTE SAC conducts an assessment aimed at improvement--called "focal" assessment. A focal assessment has two parts, which can be performed in separate calendar years:

  1. The assessment phase: An initial assessment from which the SAC decides on appropriate responses to the findings; followed by...
  2. The reassessment phase: A follow-up assessment that explores the effectiveness of the SAC's response to the initial assessment.

SACs with several degree(s) and/or certificate(s) with unique or unrelated outcomes should contact their LAC coach to discuss the possibility of a longer cycle.

Due Dates for CTE

November 26, 2018:

      • Complete the 'green' portion of the SAC's own Multi-Year Plan (starting on Row 5 and filling in Column E forward)

June 17, 2019:

      • Complete the summary data portion of SAC's own Multi-Year Plan
      • Complete the separate "Yet to be named" form highlighting the process and results of one of the year's assessed degree and certificate outcomes

Submit the above plans and reports to: learningassessment@pcc.edu

July 31, 2019:

      • Report required TSA data to Institutional Effectiveness as per usual

Back to Templates

 

Proceed with Caution! Important Updates in Progress as of 9/24/2018! 

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2018-2019 CTE Expectations

CTE SACs will assess a portion of their degree and certificate outcomes as outlined on their newly-customized Multi-Year Plan, and report summary data for those. Then, each SAC will select one of the outcomes assessed in 2018-19 and provide a more detailed report of their process and findings on a soon-to-be-developed Focal Outcome assessment form. In addition, Perkins-funded programs will continue to submit Technical Skill Attainment (TSA) results at year's end. For more information on TSAs, go to: https://www.pcc.edu/resources/academic/TSA-TechnicalSkillAssessments.html

CTE Process

General

CTE SACs directly assess their Degree and Certificate Outcomes. And, because those same program outcomes have been mapped to PCC's institutional outcomes, aka Core Outcomes, the Core Outcomes are assessed indirectly.

Summative Assessments and TSAs

CTE SACs are responsible for conducting summative assessments of all degrees and certificates within a two-year cycle (according to their Multi-Year Plan). Programs receiving federal Perkins funds must file state-mandated annual summary data reports, called Technical Skills Attainments (TSAs), every June. The TSA reports must be filed with PCC's Institutional Effectiveness Office with a copy provided to Dr. Kendra Cawley in Academic Affairs. SACs whose programs are not fully assessed via TSAs must complete the LAC's Summary Data Report (SDR) along with their Assessment or Reassessment report, explained below.

Focal Assessments

Additionally each year, every CTE SAC conducts an assessment aimed at improvement--called "focal" assessment. A focal assessment has two parts, which can be performed in separate calendar years:

  1. The assessment phase: An initial assessment from which the SAC decides on appropriate responses to the findings; followed by...
  2. The reassessment phase: A follow-up assessment that explores the effectiveness of the SAC's response to the initial assessment.

SACs with several degree(s) and/or certificate(s) with unique or unrelated outcomes should contact their LAC coach to discuss the possibility of a longer cycle.

Due Dates for CTE

November 26, 2018:

      • Complete the 'green' portion of the SAC's own Multi-Year Plan (starting on Row 5 and filling in Column E forward)

June 17, 2019:

      • Complete the summary data portion of SAC's own Multi-Year Plan
      • Complete the separate "Yet to be named" form highlighting the process and results of one of the year's assessed degree and certificate outcomes

Submit the above plans and reports to: learningassessment@pcc.edu

July 31, 2019:

      • Report required TSA data to Institutional Effectiveness as per usual


Back to Templates


2017-2018 LDC-DE Expectations

LDC-DE assessment planning and reporting happens in two phases. For first-time assessments, each SAC will complete the planning portion of the Assessment template in the fall and the end-of-year report (the latter portion of the template) in the spring. When conducting a follow-up assessment (assessing for improvement), SACs will fill out the Reassessment template--with the planning portion still due in the fall and the results portion due in the spring.

LDC-DE SACs conduct and report on one assessment project. SACs may assess a Discipline Subject Area Committee (DSAC) outcome (new this year), assess or reassess Cultural Literacy, or assess/reassess an exploratory outcome. SACs using the DSAC pilot rubrics should follow the guidelines sent to their DSAC representative in September.

LDC Process

General

Assessment is an ongoing activity where SACs submit yearly reports. LDC and DE SACs have a collective responsibility to ensure students are attaining the outcomes of the transfer and general education degrees (AS, ASOT/B, AAOT, and AGS). The institutional outcomes, aka Core Outcomes, are the basis of these degrees. LDC-DE SACs are required to conduct a Traditional or All-In an assessment (see above for details). Templates for a first-round Assessment or a follow-up Reassessment will be available in October.

Due Dates for LDC_DE

November 26, 2018: Planning sections of the LAC Assessment/Reassessment Reports - Sections 1 through 3E only – or the All-In Proposal Form, if applicableReassessment Reports only. What follows are instructions only; links to the templates are provided in the Templates and Process section.

      • Use the LAC Assessment Report Form for an initial assessment, or
      • Use the LAC Reassessment Report Form for a "closing the loop" assessment (traditional or MSC), and/or
      • Use the All-In Participation Template if your SAC is participating in this project in 2017-18
      • Help Guide for LDC/DE Assessment & Reassessment Report Forms (created in 2014, but still relevantor
      • Use the LAC Reassessment Report Form for a "closing the loop" assessment)

June 17, 20182019: Assessment findings (Traditional) and/or All-In Year 1 and/or MSC Year 2 Report-Out

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      • For this year's project: Complete the second half of the ARF or RRF (sections 4 through 8D) Assessment Plan/Report Form or the Reassessment Plan/Report Form and make corrections, if any, to the planning sections (1 through 3E) submitted in Novemberthe fall. This may include changes in process and/or completing information that wasn't decided on or available when the planning section of the report was due.
      • For All-In Year 12: Complete the second half of the Year 2 All-In Proposal Form submitted last fallFor MSC Year 2: Complete the report out form (yet to be developed) to report on instructional changes informed by 2016-17's MSC and internal assessmentsReport Form (available later this year)

Submit ALL completed plans and reports to: learningassessment@pcc.edu

Back to Templates

Proceed with Caution! Important Updates in Progress as of 9/24/2018! 

Most of the links, templates, and information are expected to change.

to: learningassessment@pcc.edu


Back to Templates


Peer Review

At the end of each academic year, all completed assessment reports are reviewed by expert faculty peer reviewers. Peer reviewers are recruited by PCC's , many of which are current members of the Learning Assessment Council and undergo training before being assigned to teams. Over the summer the peer reviewers look at the plans, reports, summary data (where appropriate), and other documents submitted by their assigned SACs and critique them using a standard rubric. When the feedback forms have been completed, they are saved as PDFs and made available in September to the respective SACs. This feedback is available to SAC members in a different section of PCC's Spaces. Questions about peer review feedback? Read former-LAC-chair Wayne Hooke's "Making Sense of Your Peer Review Feedback/CTE [pdf]."Contact Nora Stevens, LAC Chair, nora.stevens@pcc.edu. 

Assessment Resources

Funds for Part-Time Faculty

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The PCC Learning Assessment Council (LAC) provides free year-round assessment coaching to all SACs. Coaching assignments usually are finalized early each fall.The Chart of 2018-2019 Coaches is not yet available

LDC-DE Coaching assignments will be available soon. If you have any questions, please contact one of the following individuals:

CTE Coaches have been assigned for 2018-2019 and all SACs have been given their coaches' contact information.

Professional Development Opportunities 

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