Student Course Registration Form (SFAREGS)





Type SFAREGS from the Enter Selection prompt. Press Exit if the SOADEST form appears. (See Getting Started for a full explanation of SOADEST.)

Begin using SFAREGS by typing the term code in 199702 format, and the Student ID number in the first block.



|--------- Student Course Registration Form  (SFAREGS 2.1.11)(MAJOR) ----------|
| *CONFIDENTIAL*                                                               |
| (Term:) 199702   (ID:)  543487560 Maverock William                          |
|  Date:  21-MAR-1997     (Holds:)  Y       Print Bill: [ ]   Print Sched: [X] |
|                                                                              |
|-------------------------Registration Information ----------------------------|
| (Status:) EL  Eligible to Register   19-MAR-1997 Accept: N  (Max Hrs:) 99.99 |
| (Reason:)     Delete all CRNS?: [ ]      Process Block?:            [ ]      |
|                                                                              |
| (CRN)  (Subj) (Crse) (Sec) (G) (Cred) (Bill) (St) (Lvl) Appr Ovr PT C  E     |
| 21403  SOC    206    0     N    3.00   3.00  RE   X      [ ]     1  1        |
|                                                          [ ]                 |
|                                                          [ ]                 |
|                                                          [ ]                 |
|                                                                              |
|  Fees: <>                      3.00   3.00  CEU:  0.00                      |
|  Date: 19-MAR-1997                                                           |
| (Time Stat Info) (Student Info) (Messages)  (Rollback)   (Save)     (Exit)   |
|                                                                              |
|Enrollment Status Code; Press LIST for valid codes, CQUERY for student info.  |
+------------------------------------------------------------------------------+




















See Next Page for "How to Register" 

Does the ID Number already exist on the system?
YESNO
If the ID you have entered already exists in the system, the name will appear next to the ID field and the cursor will move to the date field.If the ID Number turns dark blue, and a message appears on the Hint/Status Line...

*ERROR* ID does not exist;
press list for name/ID searchi

...you must query for an existing Person Record. Press List for the Name Query form (SOAIDEN). 

Occasionally, a record exists for the person already, but it is under an incorrect ID number. In this instance, you must update the existing record with the new ID number. Press Option Menu then press the Down Arrow until the cursor is on SPAIDEN. Press Enter.

If no record for this person exists, you must create one. Go to the next step and follow instructions for creating a student master inSAAQUIK

Related Documentation:
Once you are certain you have the correct ID and Name, press Next Block
Does the person have a "student master" record?
YESNO
If the cursor moves to the Status field, there is an existing "student master" for the person.

Proceed by verifying address, student campus, and status.
  • From the Status Field, press Count Qry Hits to move to the Student Information Block.
  • If the Status Code on the Student Information block is 'IS', change it to 'AS'
  • Read the campus code to the student - "Is this your home campus?" - and change the code if it is not correct.
  • Press Commit, then Option Menu
  • Press the Down Arrow until the cursor is on SPAIDEN, then Enter
  • Press Next Block until the cursor is in the Address Information Block.
  • Read the address to the student. If it is not correct, update the address, then return to SFAREGS. 

    Related Documentation:
  • Updating a Person Record
  • Data Entry Standards
If cursor does not move, and this message appears on the Hint/Status line... 

*ERROR* Person is not a student,
cannot register

... then you must create a "student master." Go to the Quick Entry Form (SAAQUIK), by pressing Option Menu, then press the Down Arrow until the cursor is on Quick Entry (SAAQUIK). Press Enter

Related Documentation:
Once the person has a "student master" press Next Block.
Does the student have holds on their record?
YESNO

If the cursor does not move, and this message appears on the Hint/Status Line...

*ERROR* Person has holds, 
cannot register.  
Press LIST to view

... press List Value to move to the Hold Form (SOAHOLD). Information about the hold will be displayed. Refer the student to the appropriate office to resolve the hold.

If the hold is Financial and is $50.00 or less, use the password to bypass the hold for registration.



Related Documentation:

If the cursor is in the status field there are no holds on the account.
Assuming the student account is free of holds, the cursor now rests on the Status Field. Press Next Block
Is today's date a within the valid range for registration transactions for the entered term?
YESNO
If the cursor moves to the CRN field, today's date is valid for registration transactions.If the cursor does not move, and the Hint/Status Line says
Status undefined or date 
range invalid; Press
KEY-CLRBLK or ROLLBACK 
to exit
..today's date is not valid.
You must change the date in the field at the top of the form below Term in order to complete this registration, however be aware that making a change to this date will effect how fees are assessed. If you are not certain that changing the date is the correct choice, contact the Registration Manager. Once a valid date is entered, press Next Block to move the cursor to the CRN field.
Ask the student what course subject they would like to register for. 
Does the student know the CRN number they would like to register for?
YESNO
Type the CRN and press Enter (Tab Key does not work interchangably with Enter in this form.).Press List to search for the correct course. 

Related Documentation:
Once you have entered the CRN, press Next Field
Does course information default into the fields to the right of the CRN?
YESNO
If you have additional CRN's, press the Down Arrow to move the cursor to the next line. Type the additional CRN's, following the directions above.If course information does not appear, read the Hint/Status line for instructions on how to proceed. 

Possible error messages are
*ERROR* Section does not exist
*ERROR* Invalid CRN
Use the instructions above to query SFQSECM to find CRN's.
When finished, press Commit.
Does an error message appear in the message box?
YESNO
If "errors" exist you must resolve them before the registration will be complete. Use the table below to interpret each field and work with the student.When you press Commit the cursor will move to the Fees field.
SubjSubjectAcademic subject code from Catalog
CrseCourse NumberCourse Number from Catalog
SecSectionNot used by PCC
GGrade ModeNot used by PCC
CredCredit HoursNumber of credits or units earned
BillBilling HoursNumber of tuition hours billed
StRegistration StatusCurrent status of registration. Some possible codes are:
RE = Registered
D1 = Dropped w/100% Refund
D0 = Dropped w/Zero Refund
DW = Withdraw w/grade
WL = Wait List
LvlCourse LevelX = Credit Course
Z = CEU Course
Y = Community Ed (Non-Credit) Course
ApprApproval Override Check BoxIf the CRN carries an approval code, and you have approval paperwork, press the Space Bar to check this box. An 'X' will appear in the square brackets [ ].
OvrError OverrideIf an "error" exists (test score or prerequisite requirements not met) you may enter a 'Y' in this field to override if you have authorization paperwork
PTPart of TermCode for the range of dates the class meets
CCourse CampusCode for the CRN budget campus
EError IndicatorAn 'E' will appear in this field if course errors exist.
MessageRegistration MessageAny problems that may exist with the CRN will be displayed here. You may need to override or delete the section to continue. Use the table below to decide.
MessageResponse
PREQ & TEST SCORE-ERRORThe student does not have the required minimum test scores or prerequisite classes completed in order to register for this class. Change the Status Code to 'DD', then press Delete Record to remove the CRN. The student must contact the Academic Department for waiver of these requirements. DO NOT OVERRIDE WITHOUT DEPARTMENT AUTHORIZATION.
PREQ IN PROGRESSThe student is currently enrolled in a prerequisite class. College policy allows you to override this error message my entering a 'Y' in the Ovr field.
TIME CONFLICTThe student is registered for another class which meets at the same time. Ask the student which class to delete. Change the Status Code of that class to 'DD', then press Delete Record to remove the CRN. (Occasionally, the student has written permission for this time conflict. In this case, you may override with a 'Y' in the Ovr field, then press Commit.)
CLOSED SECTIONThis class is full. Change the Status Code to 'DD', then press Delete Record to remove the CRN. The student must contact the Academic Department for permission to register. DO NOT OVERRIDE WITHOUT DEPARTMENT AUTHORIZATION.
CLOSED-XX WAITLISTEDThe class is full, but there is room on the wait list. If the student would like to be placed on the wait list, enter a status of 'WL' then press Commit. Advise the student that they WILL NOT automatically be registered if seats have become available in the class; they should check periodically with registration or the department.
OPEN-XX WAITLISTEDThis class was full, but enough students have dropped to create more open seats than there are names on the wait list. (This message displays on screen, but will not halt registration.)
DUP SEC-PRESS CLEAR REThe student is already registered for this CRN. Press Clear Record.
MAJOR RESTRICTIONThe student does not have the required major code entered in Banner in order for them to register for this class.
Once all problems are resolved, and you press Commit the cursor rests on the Fee field.
Do you want these registration transactions to be 
reflected on the student financial account immediately? 
YESNO
The field should read: 
&ltY - Immediate>. Press Enter.
  • Registration Clerks always answer Yes
  • No is reserved for special registration processes
  • Batch is not used by PCC 

    The field should read: &ltY - Immediate>. Press Down Arrow. A box should pop-up which reads:
    Y - Immediate
    N - Batch for Updates
    B - Batch Only
    Press Down Arrow to N - Batch for Updates. 
    Press Enter.
    The field should now read: &ltN - Batch for Updates>.
    Press Enter.
After responding to the Fee field, the Hint/Status Line will read:
FRM-40400:  Transaction complete
# records applied and saved.
The cursor will return to the Print Bill field. 
Do you want to print a bill for tuition & fees on the student schedule?
YESNO
The Print Bill field should have an 'X' in the square brackets. Press Enter to move the cursor to the Print Sched field.The Print Bill field should have an 'X' in the square brackets. Press the Space Bar to remove the 'X', then press Enter to move the cursor to the Print Sched field.
If you chose 'Yes' on the previous field, you must choose 'Yes' on this field to receive the fee printout. Do you want to print the student schedule?
YESNO
The Print Sched field should have an 'X' in the square brackets. Press Print to send the schedule to your local printer.Press Clear Form/Rbk to return the cursor to the ID field.
The registration is complete. Press Clear Form/Rollback return the cursor to the ID field.



Go to Registration Table of Contents

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[ For content matters regarding this page, contact Angela McMahon | (c) PORTLAND COMMUNITY COLLEGE | 04/04/97 ]